As a service oriented division of your local government, the City Clerk's Office assists and supports the public and City departments by making available the records necessary for the City to advance its administrative, legal, and legislative functions.
The municipal clerk, along with the tax collector, is the oldest of public servants. The office can be traced to biblical times and before. Ancient Greece had a city secretary who read official documents publicly. The early keepers of the achieves were often called remembrancers and before writing came into use, their memory was the public record. When the early colonists came to America, they set up forms of local government to which they had been accustomed, and the office of the clerk was one of the first established.
In California, there are two ways to become a City Clerk. One is to be elected by the voters of the community (Tustin's City Clerk, Erica N. Rabe, is appointed), and the other is to be appointed by the City Council or City Manager.
Council Meetings - The Clerk's Office coordinates the preparation and distribution of official City Council agendas, legal and legislative documents, and City Council minutes. Agendas and agenda reports are available at City Hall and on-line. The City Council meets the 1st and 3rd Tuesday of every month. Council Agendas are posted 72 hours prior to meeting.
Public Records - The City Clerk is the custodian of many public records of the City, including ordinances, resolutions, minutes of the City Council, agreements, election-related documents, campaign disclosure filings, statements of economic interest, and many others. If you would like to request a copy of these types of public records, please complete a Public Records Request Form.
Elections - As the Chief Election Officer, it is the duty of the City Clerk to conduct Municipal Elections in accordance with the Tustin City Code, the Elections Code, and the Political Reform Act of 1974. General municipal elections are held in November of the even number years. The City Clerk is the filing officer for Campaign Disclosure and conflict of interest statements required by the Fair Political Practices Commission.
Tustin City Code - The City Clerk's Office coordinates updating the Tustin City Code. The City Code is a compilation of city laws and regulations and is accessible at city hall and on-line.
Commission/Committee Recruitment - The City Clerk's Office coordinates the recruitment process for the City's Planning Commission, the Parks and Recreation Commission, and the Audit Committee. Vacancy notices are posted at city hall, at the library, on-line and published in The Tustin News newspaper. Applications must be submitted by an established deadline and may be accompanied by a resume.
Other Duties - The City Clerk administers oaths of office, attests and seals official documents, receives and files petitions, appeals, claims, and lawsuits against the City, a acts as filing officer for California Fair Political Practices Commission, and oversees mail, reception and duplicating services for Civic Center.